On-site Audits | ACER ESG

On-site Audits

On-site Audits

Acer’s suppliers must respect labor rights, adopt environmentally responsible manufacturing processes, and provide safe working conditions. We implement the latest version of the RBA Code of Conduct, which encompasses five key areas: labor, health and safety, environment, ethics, and management systems. Acer requires suppliers to conduct regular RBA on-site audits (or obtain SA8000 certification) by third party to ensure compliance with the RBA Code of Conduct and identify deficiencies in the suppliers' execution in the above five areas. Additionally, suppliers are required to implement improvements within a specified timeframe to continuously enhance the social and environmental responsibility of Acer’s supply chain. For suppliers with non-conformance priority finding or challenges in implementing improvement plans, discussions and progress tracking will be conducted via telephone or video conferencing to ensure the timeliness and effectiveness of improvement measures.

 

In addition to auditing all significant suppliers, we expand our audit scope to fulfill our management responsibilities for supply chain by including subcontractors and key component suppliers in the regular RBA VAP audit by third party,

2024 On-Site Audit Results

More than 140,000 direct supplier employees were audited, 2,500 direct employees were interviewed

Acer uses risk assessment results of the ESG scorecard as the basis for performing on-site audits and assessments.We examine the country risk, manufacturing processes, and products of each supplier, along with results of previous audits, as well as taking into account the concerns of stakeholders when setting out our annual audit plan.

In 2024, we completed 111 audits of first-tier supplier manufacturing factories, all of which were carried out through on-site audits. These included 32 closure audits of non-compliance items and 3 new suppliers. One supplier was disqualified for failing to meet Acer's social and environmental management requirements. The number of direct employees of audited suppliers in 2024 exceeded 230,000, with 4,173 direct employees interviewed, of which over 80% underwent the RBA VAP. The audit completion rate for audits conducted within the two-year validity period was 98.3%. The few instances of failure to meet execution requirements are due to calculation discrepancies caused by the year transition or time differences. 

Total Implementation Rate of On-site Audits

98.3 %

Percentage of Audits of Higher Risk First-Tier Suppliers 

 

For the six suppliers whose total scores in the 2024 RBA audit were below 120 (out of a possible 200), indicating higher risk, we convened online meetings to discuss improvement plans and review progress. These meetings aimed to provide immediate and effective solutions through feasible discussions and technical advice. Once suppliers demonstrated tangible improvement, third parties completed the RBA closure audits for them. All six suppliers underwent on-site audits, resulting in a total audit coverage rate of 100%. 

Audit Methods
%

VAP Audits Performed by a Third Party

100%

Total

100%

According to the aforementioned details, from 2008 to 2024, Acer has conducted a total of 1180 audits on first-tier suppliers. Furthermore, to effectively enhance the implementation of the supply chain, since 2017, Acer has required first-tier suppliers to conduct risk assessments on their important material suppliers at the next tier before audits. Summarizing the assessments, 5% were classified as high-risk and 19% as moderate-risk. Following this policy, audit activities continued in 2024, with a total of 971 audits conducted on second-tier factories. Since 2021, Acer has further deepened supply chain execution by extending audit activities to third-tier suppliers, achieving 665 audits in 2024. 

Looking ahead to 2025, we plan to conduct 70 on- site audits of first-tier supplier manufacturing factories, covering 140,000 direct employees and conducting interviews with 2,500 employees. Meanwhile, we have set annual RBA on-site audit compliance targets as follows: labor 87%, health and safety 87%, environment 95%, ethics 95%, and management systems 95%.We will also continue to drive audit activities for second and third-tier suppliers, actively enhancing improvements in labor practices and working environments, and deepening the long-term positive impact on the entire supply chain. 

2025 RBA Site Audit Compliance Targets

Labor

87 %

Health and Safety

87 %

Environment

95 %

Ethics

95 %

Management Systems

95 %

Supplier Audit Categories and Number of Audits, 2020-2024

  1. This data represents the cumulative total value from 2008 to the present. This chart omits the period from 2008-2019, simplified to show only the most recent 5 years. 
  2. First-Tier Vendor Audits = VAP (or SA8000) + Full Audit + Surveillance Audit
  3. Cumulative First-Tier Supplier Audits = Cumulative First-Tier Supplier Audits (Previous Year) + First-Tier Supplier Audits (Current Year) 
  4. Cumulative Total Audits = First-Tier Supplier Audits + Second-Tier Supplier Audits + Cumulative Total Audits (Previous Year) 
  5. The statistical period for each year is October 1 of the preceding year to September 30 of the current year, totaling 12 months.

Manufacturing Supplier Direct Employees and Cumulative Direct Employees Audited, 2020-2024

Manufacturing Supplier Employees and Cumulative Direct Employees Interviewed and Audited,2020-2024

2024 Audit Results Analysis

From on-site audit results, we see that the greatest proportion of non-compliance occurred in labor issues, followed (in order) by health & safety, environmental, management system, and ethics.

Distribution of Non-Compliance Found in Audits

Significant Deficiencies (defined as Priority Non-Conformances) and Other Deficiencies

RBA Code of Conduct Conformance

* Data covers all vendors subject to audits by Acer management, third parties, and VAP, a total of 74.

Important Issues and Tracking of Improvements in 2024

Labor Rights

The main labor rights deficiencies primarily pertain to working hours and benefits issues. Other deficiencies include inadequate planning of fire escape signage and facilities due to modifications in the internal layout of buildings, as well as shortcomings in occupational hazard assessments for new equipment.

Working Hours

The main issue with working hours is primarily due to overtime, which despite yearly improvements, still requires long-term persistence and effort to address. The core issues relate to organizational culture and management, production demands, and labor market conditions. Multiple strategies have been implemented to improve worker overtime issues. First, comprehensive ESG training is arranged for newly promoted supervisors and new workers to strengthen their understanding of corporate social responsibility and labor rights. Department supervisors and employees who exceed weekly working hours will undergo re-education on "Working Hours and Remuneration Management Procedures" to ensure compliance with working hour regulations. Simultaneously, access control during non-duty hours has been strengthened, requiring personnel to explain entry/exit reasons to avoid unnecessary overtime. To optimize production planning, certain semi-finished products will be premanufactured based on shipping requirements to balance production capacity peaks and valleys, reducing overtime caused by short-term order fluctuations. Regarding human resources, the company continues to improve recruitment procedures and channels, enhance the ability to estimate staffing gaps, and accelerate hiring and training to ensure adequate staffing. Through job redesign and cross-skill training, employees' multi-skilled capabilities and position replacement flexibility are improved, reducing pressure on specific personnel to work extended hours and further decreasing overtime demands.

Labor Wages and Benefits

Regarding labor wages and benefits, multiple measures have been implemented to ensure the fairness and compliance of wage and benefit systems. First, the company strictly monitors the salary disbursements of labor dispatch companies to ensure adherence to the principle of equal pay for equal work, protecting the basic rights of dispatched employees. Additionally, employee questionnaires will be issued regularly to broadly collect opinions, and social insurance compliance will be reviewed to ensure adherence to relevant regulations. To enhance employees' understanding of social insurance, training and advocacy efforts have been strengthened to explain both corporate responsibilities and individual rights regarding social insurance contributions, enabling employees to fully understand their entitled protections. Meanwhile, social insurance contribution bases are strictly implemented according to local regulations and adjusted promptly based on the latest standards, ensuring the legality and compliance of salary and benefit policies, and further improving employee job satisfaction and protection levels.

Environmental Safety and Health

In terms of environmental safety and health deficiencies, multiple measures have been implemented to strengthen emergency response, industrial hygiene, and occupational safety management. Emergency evacuation facilities have been incorporated into daily inspection routines to ensure proper functionality and enhance safety during emergencies. Additionally, all factory layout modifications must undergo engineering acceptance inspection to verify compliance with fire protection and safety standards. For personnel requiring qualification certificates, an automated system sends advance warning notifications to remind relevant staff about certificate renewals, ensuring compliant operations. Regarding chemical management, all chemicals transferred to smaller containers must clearly display emergency handling instructions and contact information to facilitate rapid response in case of accidents. To ensure building safety, structures lacking completion acceptance or relevant inspection certifications are prohibited from use. Furthermore, all new equipment must undergo acceptance inspection according to comprehensive equipment management procedures, with occupational hazard testing and risk assessment completed before formal acceptance, thus safeguarding the working environment and employee health and wellbeing.

Corrective Action Reports (CAR)

 

Acer issues Corrective Action Request (CAR) reports to higher-risk suppliers found to have non-compliance during audits. Upon receiving the report, suppliers are required to submit a written CAR within 30 days. Acer's audit management personnel conduct a written review, and continuous improvement tracking is carried out monthly. Improvement results are confirmed during the following year's on-site audits. For suppliers with higher audit risk results, Acer adjusts and manages procurement strategies accordingly. In 2024, a follow-up statistical audit was conducted on the VAP scores of suppliers who were still actively trading. It was found that there were a total of 11 priority non-conformance items and 456 other non-conformance defects. As of December 31, 2024, corrective actions have been implemented and continuously tracked for all cases, with 11 priority nonconformance items and 456 other non-conformance defects fully addressed. The implementation rate of corrective measures stands at 100%. Additionally, the corrective measures for other non-conformance items have also been fully implemented, achieving an implementation rate of 100%.

Percentage of Priority Non-Conformance with Corrective Measures Implemented

100 %

Other Non-Conformances with Corrective Measures Implemented

100 %

Important Issues and Corrective Actions for On-site Audits

Labor

Health and Safety

Supply Chain Management

RBA Code of Conduct | A3.1、A3.2 and A.M.2.2 Working Hours

Main Issues

Workweek exceeded 60 hours; Workers were not allowed at least one day off in seven days

Corrective Action
  • Provide comprehensive ESG training for newly promoted executives and new employees
  • Re-educate department heads and staff who exceed the weekly working hours in accordance with the "Work Hours and Remuneration Management Procedures"
  • Monitor staff entering or exiting during non-duty hours and require them to provide justification
  • To minimize production capacity fluctuations, certain semi-finished products will be pre-manufactured based on shipping requirements
  • Continuously enhance recruitment procedures and channels, assess staffing gap, and improve the efficiency of hiring and training
  • Redesign wokflow and provide cross-skill training to enhance manpower flexibility

RBA Code of Conduct | A4.3 Wages and Benefits

Main Issues
  • CLabor Dispatch Company Management
  • Universal Social Insurance Coverage
Corrective Action
  • Monitor labor dispatch companies to ensure compensation complies with the equal pay for equal work principle
  • Regularly conduct employee surveys and review compliance with social insurance
  • Train employees in and advocate for corporate responsibility regarding social insurance contributions and individual rights
  • Adjust payment basis in a timely manner and in strict accordance with local regulations

RBA Code of Conduct | B1.1 Occupational Safety

Main Issues
  • Factory changes lacked timely completion of final inspection reports
  • Failure to update and retain the completion acceptance or inspection reports for production buildings in a timely manner
Corrective Action
  • Cease the use of buildings for which completion inspection or testing cannot be obtained
  • Improve equipment management procedures, requiring completion of occupational hazard testing and assessment before signing for new equipment

RBA Code of Conduct| B2.3、B4.1 Emergency Preparedness, Industrial Hygiene

Main Issues
  • Emergency exits and fire safety equipment poorly maintained
  • Fire safety certificates expired
  • Incomplete chemical labeling
Corrective Action
  • Include emergency escape facilities in daily inspections
  • Include factory layout changes in the list of project acceptance items
  • Qualification certificates are managed within the system and automatically send advance warning notifications to relevant personnel
  • Chemicals transferred to smaller containers must clearly display emergency handling instructions and contact information

RBA Code of Conduct | E4.3 Supplier Responsibilities

Main Issues
  • Workweek exceeded 60 hours; Workers were not allowed at least one day off in seven days
  • Universal Social Insurance Coverage
Corrective Action
  • Continue to promote Tier 1 suppliers to regularly audit Tier 2 suppliers for sustained and effective improvements
  • Although excessive overtime has improved year by year, continuous improvement of labor awareness and work process improvements remain necessary